Any businesses that hadn’t yet migrated their data to the cloud before the pandemic, got a wake-up call. Suddenly, they needed to run operations remotely, and without cloud processes in place doing that is cumbersome.

Newly remote teams need technology solutions they can reach from anywhere, which has led companies to go into a cloud adoption frenzy. During the first quarter of 2020, cloud spending rose 37% as companies adopted virtual technologies to keep their businesses running.

When migrating data from on-premise to cloud systems, or from one cloud platform to another, it’s never as easy as an FAQ page often makes it out to be. Several problems can arise if the data isn’t migrated properly.

Data migrations gone wrong can cause:

  • Loss of data
  • Data ending up in the wrong place
  • Data being garbled
  • Different fields of data being brought in to a single field
  • Security risk
  • Loss of efficiency
  • Data migrations taking much longer than they should

Even if your business works in the cloud, you may choose to move to a different cloud software at some point for a specific function, which would necessitate the migration of data. In fact, companies churn through about 30% of their cloud apps every year, which means they are regularly moving information between cloud solutions.

To avoid making a common data migration mistake that could cost you time and money, read on to see what you need to avoid.

Avoid These Cloud Migration Mishaps

Not Backing Up Data First

Just because your data is in the cloud, doesn’t mean that it’s secure. It still needs to be backed up or you could lose that cloud data easily during a migration. For example, if your migration has a problem, your data could end up garbled when you try to bring it into the new system. And if not backed up, you could end up having to recreate all the lost records manually.

Make sure as one of the first things you do, that you fully back up all data from the system you’re migrating from. If it’s in a cloud platform, use a tool that is designed to back up platforms like Microsoft 365 and other SaaS services.

Not Doing a Test First to Validate the Workflow

Exporting your data in a CSV and importing that into another tool seems like it should be easy, but it rarely is. One big mistake that companies make when migrating cloud data is to migrate all their records at once (hundreds or thousands of them) without doing a validation test first.

All it takes is one thing to go wrong, and that’s hours of rework, deleting all those records, and starting the migration from scratch.

It’s important to test just a few records to begin with, and use those to work out any kinks in the system. Once you’ve validated the migration workflow is smooth, you can migrate over all your records.

Leaving Behind Customizations & Automations

One common problem that occurs after a migration to a new cloud system is that someone will try to do things the way they’re used to and run into a broken process. It may be automation that was put into the old tool or a custom field that no longer exists in the new tool.

Companies often focus on data, files, and records when migrating to a new cloud tool and end up leaving behind customizations and workflow automation they’ve made.

Before data migration, it’s important to set up the new tool to have those same customizations so you’re not losing time-saving enhancements that you’ve made over the years.

Not Reviewing Security Policies & Settings

Security settings that are available in one cloud platform, might look slightly different in another. Some settings that were on by default in your old tool, may not be in your new one.

Companies can leave themselves at risk by not reviewing cloud security configurations in both the old and new cloud platforms. It’s important to ensure you are not leaving data unsecured because a new tool may need to be configured slightly differently.

Turning Off the Old Platform Too Soon

A big mistake that often comes back to haunt a company during a cloud migration is shutting the old service off too soon. Companies naturally want to save money, but not leaving enough time with your old system still in operation can lead to downtime if your new tool hits a major problem.

It’s important to have a healthy amount of overlap with both tools active, this can make the migration go more smoothly and give you a backstop if you run into an issue.

Get Expert Help Migrating Your Cloud Data

ECN IT Solutions can help your Tucson business with expert and efficient cloud migration. We’ll ensure all data, security settings, and customizations are transitioned successfully.

We’re here and ready to talk cloud solutions with you! Reach out at 520-200-1055 or through our website.